Agency Project Coordinator

May 27, 2021


Agency Project Coordinator


Summary of Position:

In support of CCI Inc.’s continued growth, this role, based in our Cochrane office, will report directly to the Controller and the General Manager, Environmental Services. Working as a liaison between finance and operations, this position has the responsibility for invoicing clients, reconciling backup, and processing payments for CCI Agency Subcontractors.



  • Maintain/update Subcontractor’s/Agency’s contract files
  • Onboard new Subcontractors to CCI
  • Act as main point of contact for Subcontractors and Client staff for all CCI Agency scope of work
  • Maintain and process various Subcontractor invoice submissions and payment schedules, including data entry
  • Track Subcontractor’s/Agency’s invoice submissions and payment status
  • Reconcile Subcontractor’s/Agency’s invoices to contract pay rates and approved LEMs or timesheets
  • Follow up with Subcontractor’s/Agency’s for invoice corrections
  • Post reconciled invoices/LEMs to VIR in BST for Project Manager’s approval
  • Process Subcontractor’s/Agency’s invoices and post into CCI ERP system after Project Manager’s approval
  • Monitor outstanding invoices, communicate status to relevant parties, and assist with collections when necessary
  • Maintain workflow chart and work instructions, and recommend improvements as needed
  • Other duties, as required



  • Diploma or Degree in Commerce or Business Administration, or equivalent work experience
  • Minimum 3-5 years progressively responsible experience
  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders, including leaders, staff, contractors and clients
  • Outstanding written, verbal and professional communication skills
  • High attention to detail
  • Exceptional organizational skills with the ability to apply professional judgement and to prioritize tasks in a high-volume workload
  • Comfort in a systems driven environment, including intermediate Excel skills and ERP systems